Billing Lead

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

The Opportunity

To support our commitment in providing world-class finance shared services, our Billing Lead will provide support to our Shared Services-Manila handling finance operations in East Asia. This role is based in the Philippines. 

Your role in our team 

• Review terms and conditions in the contracts of all new projects for job number creation in Progression and JDE. 

• Maintain accurate records of all project contracts including bid review, variation order, payment schedules, and client’s correspondence. 

• Prepare the monthly forecast invoicing of active projects for review with the project teams. 

• Join the monthly meeting with Group Leader/ Business Leaders to discuss the forecast submitted and the potential problems highlighted by the project teams. 

• Follow up with the project teams on invoicing shortfall to ensure the invoices issued are in line with the monthly targets. 

• Regular review of aged WIP with the project teams/Group Leaders to remark recovery plan and follow-up actions. 

• Review the application of credit notes/fee write-down and supporting documents before processing for approval.  

• Collaborate with various teams including the People and Payroll teams in preparation of monthly invoices for government’s site projects including the calculation of salary, allowance and gratuity for site staff and prepare required supporting documents as agreed with the government officials. 

• Respond to client inquiries related to invoicing in a professional and timely manner. 

• Continuously evaluate and improve the invoicing process, identifying opportunities for automation and process improvement. 

• Provide monthly/weekly reporting as required for Group Leaders and EA Commercial Executive, on the status invoicing and accounts receivable. 

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

Is this role right for you?

• Bachelor’s degree in accounting, finance or a related field with recognized professional qualifications. 

• At least 6 - 8 years of relevant experience with at least 2 years in a supervisory role. 

• Strong leadership and people management skills, with the ability to motivate and develop a high-performing team. 

• Excellent communication and interpersonal skills. 

• Strong analytical and problem-solving skills, with the ability to identify and resolve issues in a timely and effective manner. 

• Strong attention to detail and accuracy, with the ability to work effectively under pressure and meet tight deadlines. 

• Excellent time management and organizational skills, with the ability to prioritize tasks effectively. 

• Able to work using own initiative. 

• Experience working in a shared service center environment is preferred. 

What we offer you

At Arup, we care about each member’s success, so we can grow together.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Chelseamee Valera at chelseamee.valera@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.