Business Administrator

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Providing administrative support to Project Managers and members of the senior leadership team you role will play a vital role in facilitating team operations and ensuring smooth administrative processes. Your expertise will empower our teams to thrive and innovate in their projects.

The Opportunity

• Support senior colleagues with various administrative tasks, including timesheet management, staff onboarding and arranging travel and logistics for team events, meetings, and workshops.
• Generate client invoices, credit control and managing project documentation in alignment with Arup standards.
• Support Project Teams in the preparation of tender documents and bid coordination
• Responds to enquiries and requests for information, and provides guidance on Arup systems and processes
• Contribute to process improvements by identifying gaps and suggesting solutions to enhance efficiency

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

Is this role right for you? 

• Considerable experience in administrative support to project teams within a consulting or engineering environment including the preparation of tenders/bids
• Proficiency in Microsoft Office, with advanced skills in Outlook, Word, and PowerPoint.
• Strong attention to detail and a methodical approach to managing tasks and projects.
• Excellent communication skills, with the ability to engage effectively with colleagues at all levels.
•  A proactive mindset, demonstrating resilience and adaptability in a dynamic work environment.

What we offer you 

At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. 
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Malaysia benefits below:
•    Flexible working hours
•    Paid maternity leave for 98 days
•    Paid paternity leave for 7 working days
•    Birthday leave
•    Mobile phone allowance
•    Travel allowance
•    Purchase Additional leave of up to 20 days (permanent employees)
•    International mobility opportunities

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. 

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.
 
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