Business Assistant to Global & UKIMEA Property Leader
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
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The Opportunity
This position at our London office offers an exciting opportunity to provide Business Assistant level support to the Global Property Leader and UKIMEA Property Business lead. The role requires initiative, individual awareness and influencing skills together with planning and organisational capabilities. The Business Assistant will play a vital role in helping the Leader to develop, plan and deliver their Global strategy, as well as high level diary management, project management and administrative support. The role will suit a highly experienced Personal/Executive Assistant enabling the post holder to play a critical part in achieving broader Geography and Global objectives.
Is this role right for you?
You will have the ability to understand the activities and priorities of the leader; seeking in-depth knowledge of the Company’s and Leader’s goals and objectives. This will include taking a proactive lead on activities/initiatives that support the Leader’s objectives. Assisting in managing flow of information between key stakeholders, and managing projects within various Leadership Portfolios. You will also carry out research and data analysis; being able to use both qualitative and quantitative data and intelligence in order to make fact-based decisions. Other elements of your role will be:
- Establishing administrative procedures, processes, and disciplines in support of the leader’s objectives.
- Helping leader to juggle priorities and be able to predict and make decisions to prevent conflicting scenarios.
- Managing and taking complete ownership of Leader’s diary; being responsible for establishing and coordinating diary and related activities such as managing Leader’s email and task list; sharing responsibility for in-box with Leader; managing authoritatively and dealing with requests of a complex nature.
- Attending and shadowing Leader at relevant meetings. Acting as contributor in own right where appropriate. Able to minute, interpret and define actions from complex discussion, taking charge of all meeting related papers; drafting, researching, chasing, producing, and collating based on Leader’s needs.
- Researching, drafting, and writing business documents with little or no input from the Leader.
- Taking full ownership of enquiries from start to finish, without consultation with Leader where appropriate, and ensuring swift resolution.
- Taking ownership of organising events, including establishing requirements, managing budget, booking appropriate venues and activities, seeking authorisation when required
- Taking ownership and making all necessary travel arrangements for Leader, ensuring alignment with priorities, suggesting solutions to maximise effective use of Leader’s time
Requirements:
- Knowledge of Microsoft Office and other standard software, social media, and communication tools.
- Knowledge of standard office administrative practices and procedures.
- Proven experience of drafting and producing correspondence and documents.
Not ready to apply just yet or have some questions? Reach out to Elisa Luchmun at elisa.luchmun@arup.com. Please note - to ensure we remain GDPR compliant, do not send your CV directly to this email.
What We Offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rachel Connolly at rachel.connolly@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/
Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing Date: 08/04/2025