Document Controller

Shape a future with purpose at Arup in Dublin. 

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. 

The Opportunity

The Document Controller will be responsible for providing support at a Site Level in relation to document storage, document sharing and document protocol to ensure that project-related documents and information are managed, organised and maintained in a systematic and standardised manner.

The specific document control tasks and areas of responsibility the Document Controller may be required to oversee and provide support for are primarily included in Section 6.E of Appendix 1 to the Client Partner Scope of Services.

As a Document Controller at Arup, you will:

• Be required to have 5+ years experience in document control and a proven track record of handling project document control activities in high value road and/or infrastructure projects or projects of a similar scale and complexity to Core Bus Corridor Infrastructure projects or projects of a similar scale and complexity to Core Bus Corridor Infrastructure Works (CBCIW).
• Further demonstrated experience and knowledge in the following in desirable:
• Document Controls and/or Electronic Document Management Systems (Aconex, ProjectWise, Sharepoint and EPFM)
• Managing the delivery of Documents
• Producing/maintaining Document Management processes procedures, procedures and templates;
• Provision of Document Management Reports, and
• MS office including Outlook, Excel and Word

Desirable

• Fully proficient in the use of MS office applications and other project tools and methodologies
• Excellent communicator (both verbal and written) and interpersonal skills
• Ability to govern and drive outcomes to ensure high quality service delivery
• Ability to deal with and resolve unforeseen risks and issues
• Ability to step back from the detail and take a holistic overview
• Ability to prioritise effectively, meet deadlines and deliver consistent service
• High level of attention to detail
• Ability to manage client expectations and deliver within agreed parameters, and
• Ability to work in a challenging environment both on their own initiative and as part of a team

Education

• Bachelors Degree desirable

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme. 
• Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. 

Do you want to join us in shaping a better world?