Document Controller (Project Based)

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

The Opportunity 

Will be specifically responsible for controlling the numbering, filing, sorting, transmittal and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner. 

Support the project manager on reporting of document progress and status.

Periodically, he/she will be responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.

He/she will also assist with file migrations and audits, and perform administrative tasks as needed.

This is a 1-year fixed term appointment.  The role will commence with the first 6-months being based at Arup’s Ortigas office and will move after 6-months to the site office in Cagayan De Oro.

Your role in our team

• Complies and maintains control records and related files to release documents to internal and external teams.
• Examines documents such as, but not limited to, reports, drawings and associated project records to verify completeness of transmittals.
• Confers with engineers to resolve discrepancies and complies required changes with documents.
• Prepares reports and memorandums
• Maintains records of all documents and drawings and their distribution clearly.
• Maintains the document and drawings in a safe custody without any damage or deterioration with easy traceability.
• Maintains the files and control logs as required by the project.
• Fulfil responsibilities on the other areas of action that may be required from time to time.

Is this role right for you?

• A graduate of any four-year course
• With at least 3 years’ relevant experience gained from similar industries
• With working knowledge on electronic document management systems; for example ACONEX, etc.
• Highly organized and focussed on detail
• With good written communication skills
• Positive team orientation
• Can organize and present data effectively in MS Excel

Not ready to apply just yet or have some questions? Contact Psalm Manuel at psalm.manuel@arup.com

What We Offer you

At Arup, we care about each member’s success, so we can grow together. 

Guided by our values, we provide an attractive total reward that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.  

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

We offer competitive renumeration package commensurate with qualifications and experience to the right candidate including HMO, Accident Insurance, government standard benefits, 5 days service incentive leave.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits) gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.  

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at Your life at Arup - Arup

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Ivy Baguis at ivy.baguis@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which is available on Arup’s Legal page.