Global Payroll Project Manager
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
The Arup people function is undergoing an exciting period of transformation. As we establish our new operating model, we are streamlining our processes and aligning our delivery on a global scale, to ensure that we provide an excellent member experience aligned to our values.
Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!
The Opportunity
Global Finance PMO - Payroll Project Manager role sits within the Finance Business Services (FBS) PMO and supports the newly established Global Payroll function. Working alongside the Group Head of Payroll, you'll help review and enhance existing payroll processes and support the implementation of a unified global delivery model aligned with Arup’s Payroll Strategy.
Existing Delivery Model Support the Global Payroll team in reviewing and documenting of existing processes, championing and promoting incremental improvements across the global payroll delivery teams, driving enhancements across the domestic and mobility payroll life cycle.
Future Delivery Model Support the Global Payroll team to operationalise the Global Payroll Strategy, moving from the current diverse landscape of in country, regional, SSC and multiple vendors landscape to a common delivery model.
The role will be responsible for the delivery of defined Payroll projects on a day-to-day basis including:
Lead delivery of global payroll projects, ensuring efficient and effective execution.
Align stakeholders and business owners on responsibilities and timelines.
Coordinate internal/external project resources and manage dependencies.
Establish and maintain planning, governance, and risk management frameworks.
Monitor progress, resolve issues, and escalate when needed to meet deadlines.
Manage stakeholder relationships and set clear expectations throughout projects.
Facilitate meetings/workshops to gather requirements and drive collaborative solutions.
Track and report progress, performance, and budget adherence within governance frameworks.
Conduct post-project reviews and handover to business-as-usual operations.
Maintain project documentation, including briefs, plans, reports, and registers.
Capture lessons learned and apply them to future projects.
Use project management tools (e.g. MS Project, Risk Analysis) for oversight and transparency.
Requirements
We’re interested in speaking with people who have experience in the following:
Proven experience delivering end-to-end projects, including payroll systems in global finance environments
Strong project management skills across planning, budgeting, reporting, and RAID management (Risks, Assumptions, Issues and Dependencies)
Effective stakeholder engagement with clear communication and decision-making influence
Skilled in juggling competing priorities and managing cross-functional project teams
Change management capabilities, including creating training and communication materials
Confident in using initiative, sound judgment, and adapting delivery approaches
Collaborative style, building trusted relationships across teams and functions
Proficient in Microsoft Project, financial systems, and Excel
Not ready to apply just yet, or have a few questions? Contact Rhian Melaney rhian.melaney@arup.com. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at http://www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rhian Melaney rhian.melaney@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
To understand what to expect next, please visit our https://www.arup.com/careers/recruitment-process/
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing date: 1st August 2025