Procurement Support Analyst - 6 months contract

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

About this career opportunity

We have recently implemented a finance change program on a global scale setting goals to become better coordinated in how we operate, to simplify how we work, automate more of what we do, improve efficiency and consistency in our processes, whilst building a stronger control environment to meet both the needs of ourselves and those of external organisations. Whilst always putting sustainable development at the heart of everything we do. As part of this, the Group Procurement team will be transforming and improving our operations globally.

We have an opportunity for an individual to join the team on a temporary basis for 6 months, to support the finance change program. In this role, you will be part of a global procurement function, supporting the rollout of Phase 2 of a new purchase ordering system across the organisation. To support with Phase 2 of the new PO system, you will assist with training delivery and provide stakeholder support to ensure successful adoption of the system. Acting as a key point of contact, you will offer expert guidance on procurement processes and systems, building strong relationships and influencing a wide range of stakeholders. Your work will contribute to robust, efficient outcomes that benefit Arup, its members, and external partners.

In addition to Phase 2 of the PO system, the existing Phase 1 implementation needs support to increase usage by working with stakeholders to find the best way to use POs for their areas.

Your outcomes will improve quality, performance and efficiency, whilst reducing costs and risks. Central to our procurement strategy and in line with our values as an organisation.

Focus:

• Support Procurement Processes
  Provide comprehensive support to colleagues to ensure effective utilisation of the organisation’s procurement systems and processes.
• Training and System Rollout
  Assist with the creation and delivery of training materials for the purchase ordering system, contributing to the successful implementation of the system rollout project.
• Data Analysis and Stakeholder Engagement
  Monitor purchase orders and analyse usage data to identify key stakeholders, targeting them for improved system adoption and engagement.
• Relationship Building
  Develop strong internal and external relationships to establish yourself as a trusted business partner and the primary point of contact for procurement-related support.
• Vendor and Stakeholder Communication
  Liaise with vendors and internal teams to resolve purchase order queries, ensuring smooth and efficient operations within the team.
• Reporting and Record Maintenance
  Maintain accurate records and provide regular updates on progress and plans, aligned with functional standards and expectations.
• Sustainability Alignment
  Embed sustainability into daily activities, supporting the organisation’s goals around carbon reduction and social responsibility.

Impact:

• Enhanced Spend Control
  Contribute to improved financial oversight through the successful implementation and adoption of the purchase ordering system.
• Service Excellence
  Deliver outstanding internal and external service by fostering strong relationships and demonstrating persistence in resolving issues.
• Continuous Improvement
  Identify and act on opportunities to enhance system adoption and user engagement through data-driven insights.
• Process Integrity
  Operate within clear, efficient, and effective processes that uphold the organisation’s procurement policy framework.
• Team Representation
  Reflect the team as a responsive, efficient, and supportive business function, actively contributing to the organisation’s strategic goals.
• Empathetic Delivery
  Approach tasks and stakeholder interactions with empathy, ensuring inclusive and thoughtful engagement.
• Quality and Communication
  Demonstrate excellence in outputs, communication, and stakeholder engagement, reinforcing trust and reliability.

Qualifications

• Procurement Experience
  Demonstrated experience in operational procurement within a large or multi-regional organisation.
• Procurement Systems Knowledge
  Familiarity with core procurement principles and systems. Experience with SAP Concur PO is advantageous.
• Communication Skills
  Strong communication abilities, with confidence in engaging internal stakeholders and external vendors.
• Delivery Focus
  Proven ability to deliver high-quality outcomes that highlight the value of procurement within the organisation.
• Attention to Detail
  A meticulous approach to work, with a commitment to continuous improvement and accuracy.
• Technology-Driven Efficiency
  Experience in leveraging technology to drive value, efficiency and process optimisation
• Educational Background
  A range of qualifications will be considered, reflecting the diverse pathways into procurement roles. 

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

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