Project Coordinator (1 year contract)

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

We are seeking a Project Coordinator to provide administrative and coordination support for an International project. This role will support project leaders by coordinating schedules, managing meetings, and ensuring smooth day-to-day project administration. The ideal candidate is organized, detail-oriented, and able to communicate effectively in English.

This role is a 1 year contract.

The Opportunity

• Provide day-to-day coordination support for the project team.
• Schedule and coordinate meetings, including calendar management across different stakeholders and time zones.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Support project administration activities, including documentation, tracking deliverables, and maintaining project files.
• Assist with coordination between internal teams, external partners, and vendors as required.
• Support basic project tracking and reporting activities.
• Handle ad hoc administrative tasks to support project delivery.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Minimum of 3 years of experience in a project coordination, project administration, or similar support role.
• A graduate of any course
• Familiarity with project coordination processes, including meeting setup, calendar management, and documentation.
• Familiarity in using Primavera P6 and PowerBI
• Strong organizational and time management skills with attention to detail.
• Good command of spoken and written English.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) or equivalent tools.

Not ready to apply just yet, or have a few questions? Contact psalm.manuel@arup.com

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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