Receptionist

Shape a future with purpose at Arup in Spain.

Join our collaborative team and play a key role in the smooth operation of our Madrid office.

Arup’s purpose, shared values, and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.

We have been present in Spain since 1993 and we have a team of more than 300 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on the efficient use of resources.

Our Secretary Services team works closely with engineers, architects, designers, and specialists across all disciplines, ensuring seamless support for their daily tasks and contributing to the exceptional service we provide to our clients.

The Opportunity

Gain valuable experience in a dynamic, international environment supporting a diverse team of professionals. As a Receptionist, you'll be the face of Arup, ensuring a welcoming and efficient office environment.

As a Receptionist at Arup, you will:

• Manage reception duties, including greeting visitors, handling correspondence, and coordinating courier services.
• Provide translation support (English to Spanish and vice versa).
• Assist teams with creating presentations, formatting reports, and using corporate templates.
• Manage calendars, schedule meetings, book travel, arrange catering, and coordinate room reservations.
• Liaise with internal departments (Facilities, Finance, etc.).
• Handle incoming and outgoing calls via Teams.
• Manage and replenish office supplies.
  

Does this role inspire you?

We're looking for a motivated and enthusiastic individual to join our dynamic team. Ideally, you’ll bring:

• Native or C1 level Spanish proficiency.
• Fluency in spoken and written English.
• Advanced skills in Microsoft 365 (Word, Excel, PowerPoint).
• Excellent communication, organizational and teamwork skills.

Bonus points if you have:

• Previous experience in reception/assistant positions.
• Knowledge of CRM and Indesign.

Conditions

Immediate incorporation

How to apply for this vacancy?

To apply for this vacancy, register your updated CV and a cover letter in English.

Why Arup?

At Arup, we offer a rewarding career with a global company committed to a better future.  Our unique trust ownership structure allows us to prioritize meaningful work and invest in our people.  We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Work-Life Balance: We offer a hybrid working model and flexible working arrangements to support work-life balance.
• Well-being and Culture: Access to a range of well-being programs, including sports subsidies, social activities, and initiatives promoting a healthy work-life balance.  We foster a diverse and inclusive culture where everyone feels welcome, respected, and valued.

Arup is recognized as one of the best companies to work for in Spain in 2024 by Actualidad Económica and Forbes magazine, thanks to our flexibility policies. We also adhere to the Code of Principles of Generational Diversity, committing to equal opportunities regardless of age.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You’ll have the opportunity to do socially useful work that has meaning—to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please contact beatriz.estefania@arup.com. We’re here to support you.

Do you want to join us in shaping a better world?

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