Team Coordinator
Joining Arup
Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.
Arup is a multi–disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s-built environment.
The Opportunity
We’re looking for a dynamic and proactive individual to join our Transport Group in a pivotal support role that will shape how our teams operate and engage with clients. As the ‘go to’ person within the team, you’ll be instrumental in ensuring smooth day-to-day operations and producing high-quality deliverables. From supporting high-profile projects to coordinating internal processes, your contributions will directly influence our success. You’ll collaborate across disciplines, assist with bids and marketing efforts, and help onboard new team members—all while promoting best practices and driving continuous improvement. This is a chance to make a meaningful impact in a fast-paced, multidisciplinary environment.
Is the role right for you?
If you thrive in a collaborative setting, enjoy being at the heart of team operations, and have a knack for organisation and communication, this role could be your perfect fit. You’ll be supporting a wide range of activities—from project administration and document production to event planning and recruitment coordination. You’ll need to be confident using Microsoft tools, comfortable managing multiple priorities, and eager to contribute ideas that enhance how we work. Whether you're proofreading a report, scheduling interviews, or helping a new starter feel welcome, your attention to detail and people-first mindset will be key to your success.
Requirements
Proven Experience: Solid background in a similar support role, ideally within professional services or a multidisciplinary environment, with familiarity in standard office administrative procedures.
Exceptional Communication: Strong written and verbal communication skills, with the ability to build positive relationships across teams and handle sensitive information with discretion.
Digital & Technical Proficiency: Confident user of Microsoft Office tools, especially PowerPoint, SharePoint, and Power BI, with a keen interest in digital working and process improvement.
Organisational Excellence: Highly organised and self-motivated, with strong planning, time management, and problem-solving abilities.
Collaborative Mindset: A reliable team player who thrives in collaborative environments and contributes to a supportive, high-performing team culture.
Growth-Oriented Attitude: Embraces continuous improvement, demonstrates a growth mindset, and actively seeks opportunities to enhance ways of working.
Not ready to apply just yet, or have some questions? Please email Rhian Melaney at Rhian.Melaney@arup.com. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.
What we offer you:
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rhian Melaney at Rhian.Melaney@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list
Closing Date 19th September 2025
We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early.